Foster References

Folder Contents

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Adoption Contract

Vacciantion Records


& More

Foster Guidelines

Selecting A Foster

  • You can find dogs needing foster on the “Nickel City Canine Rescue Members Group” on Facebook. Photographs will be posted with the tentative date of transport and all the information that has been provided by the shelter.
  • When you see a dog you would like to foster, please comment on the post or direct message a board member. Please make a list of questions/information you need about the potential foster, such as:
    • Are they safe with children?
    • Are they good with other pets such as cats and/or dogs?
    • Do they have any health issues you should be aware of?

Preparing For Arrival

  • Once you agree to foster a specific dog, you are committed to it. If a foster backs out, then the dog stays in the shelter so do not commit unless you are capable of caring for it.
  • Once you agree to foster a specific dog, you will be added to a facebook group chat with the transport date, time, and location where you will need to arrive to pick up your foster and transport them home.
  • If you are unable to pick up your foster at the agreed upon place and time, please contact a member of leadership as soon as you are aware to make alternate arrangements.
  • Supplies will be provided and able for pick up at transport. In the meantime, prepare a quiet and safe space for decompression.

Transport/Arrival Home

  • The trip home and a new environment can be very stressful to your foster. Please give them a few days to become accustomed to their new home.
    • What this means is you should
      • Take the dog directly home from transport!
      • Consider the dog a flight risk whenever they are outside. No walks the first few days until you are sure they are good on a leash and won’t try to slip out of their collar/harness.
      • Keep visitors to a minimum
      • If children are in the home, supervise their interaction so they do not upset your foster
      • If other animals are in the home, do very slow introductions and supervise their interaction so they do not upset your foster
      • If your foster shows signs of stress (hiding, not eating, etc) allow them time to decompress. Give them a space of their own, leave them alone, and continue with your normal activities. Offer them food but don’t force them to eat. They will slowly learn to trust.
  • When you arrive home you may offer water and ½ of a day’s meal. The dogs aren’t fed on transport day at the shelter.
  • Should your foster begin vomiting, become lethargic, or have bloody diarrhea, please contact a board member IMMEDIATELY.
  • A foster dog should never be taken to a dog park.

Dog Folders

Review the contents of your foster dog's folder and use the button above to access a guide to the contents of the folder. Immediately review the 1/2 yellow sheet "Important Vaccinations & Medications Needed". This sheet has all upcoming vaccines and medications that are needed and is extremely important to follow! Review the dog folder contents guide to see how to properly document administration of medications and for a reference guide on the medications provided.

Health Holds

  • Puppies 5 months old and younger are on a mandatory 10-day health hold.
    • During this time they cannot go out in public or meet potential adopters.
    • Additionally, they MUST have their second DHPP (distemper/parvo) vaccine prior to meeting potential adopters and for adoption events
  • Dogs 6 months or older are on a 5-day health hold and cannot be adopted until after the health hold.

Bios/Posting For Adoption

Send a photo and bio to the appropriated leadership members a group message on Facebook Messenger (the appropriate leadership members will be listed in a post).

  • This will allow your foster to be posted as “ready for adoption”.
  • The cuter the picture, the better! This will help to promote your dog and attract potential adopters quicker.
  • The bio should include:
    • Name of your foster
    • Age or approximate date of birth
    • Approximate weight
    • Breed of your foster
      • If known, this will be found on their vaccination record
      • If breed is unknown, give it your best guess
    • Personality information including how your foster interacts with children, dogs, cats and other pets
    • If your foster was not exposed to children, dogs, cats and other pets, state that it is not known.
    • If your dog has specific needs in an adopters home, please discuss them with a leadership member ahead of time and explain the reason why. Restrictions must be listed in the bio.

Dog Lists

  • Once a potential adopter has been approved and has expressed an interest in meeting your foster a member of leadership will send you their name, contact information, and approved application.
  • Please review the application before contacting the applicant so you have an understanding of their home.
  • If the family has other pets, the meet and greet must be set up at their home. If they have no other pets at home you may ask the applicant to meet you at the rescue office.

Setting Up A Meet & Greet

  • Prior to scheduling a meet and greet, send a photo of the yellow Important Vaccinations Needed ½ sheet and the white Vaccination Record sheet to a board member for approval.
  • Contact the adopter to set up the meet and greet. If they have not responded after 24hrs and attempting to reach them with at least 2 forms of communication (text, call, and/or email), let leadership know and they can send you the next name on the list.
  • Set up and conduct a meet and greet with the potential adopters for your foster. New fosters should contact the leadership team for someone to accompany them on their first meet and greet. Pay attention to how to fill out the contract and finalize for future fosters!
  • It is preferable the in person meeting be conducted in the prospective adopter’s home however it is not mandatory unless there are already pets in the home. In this case a meet & greet at the adopter’s house is necessary.

Meet & Greet

  • If there is another dog in the home, have the two dogs meet initially outside the home. They must both be leashed. Take them for a short walk together. Walk them into the yard together and, finally, if all goes well enter the home.
  • Assess how your foster is interacting with the other pets, humans, and the house itself. Keep in mind that this is once again a new environment so they may be scared and need time to warm up.
  • Some very scared and timid dogs may need more time than a typical meet and greet, if you think this is the case, please discuss your options with a board member ahead of time.

Adopting Your Foster/Friends & Family Adopting

** You must inform a board member of you or your friend/family member's intent to adopt the dog prior to the dog being posted.**

  • If you are thinking about adopting your foster (foster fail) or have a friend/family member that is interested in adopting your foster, let a member of the leadership team know ASAP. You must notify someone prior to their bio being posted on facebook or the website.
  • If you are interested in adopting your foster, you will have 7 days to make a final decision.
  • If your friend/family is interested, have them fill out an application. The dog will not be posted and once approved, a meet and greet can be scheduled.

Finalizing Adoption

  • Allow the dog to stay with their new family ONLY if they have a collar, leash, and ID tag with the adopter’s phone number. If they do not, the dog MAY NOT be left with them until they do.
  • Review the adoption contract in the folder content guide through the button above to make sure all boxed are filled out correctly!!!!
  • Once the contract is signed the adoption fee must be paid in cash, check, PayPal (friends & family), or Venmo. A credit card can be used if at the office, but there is a $10 service charge.
  • The Contract must be finalized in the same name that the application was submitted under
    • Adoption fees are as follows:
      • Puppies and Dogs up to 7 years of age - $375
      • Dogs 7 years of age and older - $175
    • Please inform the adopter that if they complete an obedience class and provide proof of completion, a $50 refund will be provided.
    • Adoption fees include:
      • Spaying/Neutering
      • Age appropriate vaccinations
      • Deworming
      • Flea/tick treatment
      • Heartworm test for dogs over 6 months of age
      • Microchip
      • Leash and collar
  • If the dog is not already spayed/neutered thoroughly review that bullet in the adoption contract.

Meet & Greet Didn't Go Well

If you do not believe the prospective adopter is a good fit for your foster, but they are interested in adopting your foster, do not complete the adoption process. Let the prospective adopter know that someone from NCCR will be in touch with them within a few days. When this occurs, please contact a member of the leadership to discuss your concerns with them and how to proceed.

After Adoption

  • After finalizing the adoption, collect the rescues collar, leash and name tag and return them.
  • Collect the adoption fee and white copy of the adoption contract and petco form (provided in your fosters folder).
  • If they paid via check, mail the contracts and check in the stamped envelope provided in your folder
  • If cash, notify a member of the leadership team to collect the money.
  • Post on the NCCR Members page the name and phone number of the adopter who adopted your foster.

Health Concerns/Vet Visits

  • Health Concerns: The foster is required to notify a board member of all health concerns. A vet visit or a period of observation may be recommended.
  • Vet Visits: A foster must contact a board member for approval for all vet visits. If a foster does not get approval for the vet visit, the foster will be expected to cover the cost of the visit. If it is a life or death issue, ex: getting hit by a car, it is ok to go to the emergency vet; however, the foster should contact a board member ASAP.

Inability To Continue Fostering

If you are having difficulty fostering a dog, remember that you committed to take them and are expected to see it through. Decompression and giving the dog time cannot be emphasized enough! If a foster is not able to continue fostering a dog in their care, it is their responsibility to inform the Board of Directors and then post the dog to the members page asking for a new foster. However, before finding a new foster, the current foster is expected to give adequate space and time for decompression, meaning a completely separate space by themselves, away from all humans and pets, and at least 48 hours.


Foster Guidelines